MLS News
Updated:1/10/12
« Setting Favorite Reports » - updated 1/10/12
« Abbreviating Can Result in Missed Matches » - updated 1/10/12
« Track Showings Via SupraWeb » - updated 1/10/12
« New Listing Feature (Access to Basement From Garage) » - updated 12/8/11
« Is the Map Correct on Your Listing? » - updated 12/8/11
« Agent Request for Accessibility Information » - updated 12/8/11
« Public Vs. Private Associated Documents » - updated 12/8/11
« Paragon Rental Program » - updated 12/8/11
« Realtors Property Resource (RPR) is Live in our Market » - updated 11/28/11
« New Listing Features (Boat Slip and Pond) » - updated 11/14/11
« Keybox System Sanctions » - updated 10/14/11
« Setting Favorite Reports
Do you find yourself wasting time looking for the reports you like within Paragon? You have the ability to control the order reports display for printing and email. When looking at a list of search matches, click on the green Reports drop down on the right. Locate the reports you like best and left click, hold, and drag them one by one up to favorites. This new order will now come up within this reports drop down as well as the print plus reports list and the email list of reports.
« Abbreviating Can Result in Missed Matches
When entering data for a new listing, please do not abbreviate fields like Condo Project Name, Subdivision Name, or Lake/River Name as these fields are often used in searches. If a Realtor is including one of these fields in their search and they type in the complete name, and you have abbreviated it, your listing may get missed. We have set these fields up as "contains search" fields to help alleviate this problem, but even a contains search will miss certain abbreviations. For example, if you have entered Metropolitan or Metropolitan Pl instead of Metropolitan Place, and a Realtor searching for these condos spells out Metropolitan Place, your listing will be missed.
On the flipside, if you are searching using these non-pick list fields, please keep in mind that the listing agent may have abbreviated. In the case of Metropolitan Place, you may want to search just Metropolitan.
« Track Showings Via SupraWeb
If you assign your keyboxes to your listings within SupraWEB, you can view showing activity for those listings. You can access SupraWEB at http://supraweb.suprakim.com.
If you have never logged on to SupraWEB before, set up an account by clicking "How to get access". Once you have logged on, select Listings at the top. Here you can add keyboxes and assign those keyboxes to listings. Please remember to unassign the keybox when the box is removed.
Showing activity is recorded in SupraWEB when the showing agent's key requests a daily update, so not all showing activity appears on SupraWEB immediately. If you have a concern over access to a particular property and need to verify all showing activity for legal reasons, you should physically read the box. You can find instructions for physically reading a keybox here: http://www.scwmls.com/activekey/keycard.html#reading.
Showing activity is stored in SupraWEB for 6 months after a showing is recorded.
Brokers, managers, and office administrators can gain access to track all office boxes and look up shackle codes. Contact Marian at marian@wisre.com or 608.240.2800 (option 2) if you would like help setting up office access.
« New Listing Feature (Access to Basement From Garage)
Access to Basement has been added as a new feature choice under Garage within Single Family. Please add this feature if your listing has it. This new feature will be added to the MLS Profile Sheets the next time they are printed.
« Is the Map Correct on Your Listing?
If your listing is not mapped correctly, it may be missed if an agent is searching by map. Please make it part of your routine to always check the map placement when adding a new listing. If the map placement is not correct, you can adjust it under Listing Maintain - Change GeoCode. When the map displays under maintain, click on the green Set Location button in the lower left corner and then click once on the map where the property should be located. Switching to an aerial view and using the zoom feature helps to pinpoint the exact location. Click Save to save your changes.
For a list of all your properties (or all properties in your office if you have administrative access) that are currently not mapped at all, click on Listings and Missing Geocode Search. Select the appropriate listing owner (Your Own Listings if you are an agent or Listings for your Office if you are an administrator), and then click search. From here you can select to Change Geocode under the Actions drop down.
« Agent Request for Accessibility Information
We received this email from a fellow Realtor looking for help in finding a property for her buyer:
"Relocation referred a client to me who needs a home to move into following a leg amputation. I am so frustrated by the number of agents who don't bother to note if there is a walk in shower, level entry, open floor plan, etc. I am doing my best to help these clients find a home in a short period of time under extremely stressful conditions that I cannot even begin to imagine. Please check your listings to make sure you have checked the appropriate boxes regarding barrier free and accessibility. Even the simple things like first floor bedroom and bath would be so helpful. Thank you."
« Public Vs. Private Associated Documents
Associated documents as attached in Paragon can be set as either Public or Private. By default, associated documents are set as Private. If you would like your document to be available when your listing is emailed to a client, you need to mark it Public. Within the Associated Documents maintenance window, there is a check box for Public. Check this box only for documents that are appropriate for the public. Also, when entering the description for your document, please remember your audience includes the public.
« Paragon Rental Program
Do you or a client have a property to rent? Do you have a client that needs a place to rent? Paragon includes a rental add and search program. Residential rentals can be added by clicking on Listings - Rental. To search for rentals click on Search - Rental. All Paragon users have access to add rentals. Access to the add rental module is not restricted in the same fashion as adding a property for sale. Rentals can be added for 6 months at a time.
Click here for a copy of the Rental Profile Sheet.
« Realtors Property Resource (RPR) is Live in our Market
The National Association of Realtors ® exclusive online real estate library is now available free to members in the South Central and Rock Green MLS markets. This resource can be accessed at www.narrpr.com.
Click here for more information and web-based training links.
« New Listing Features (Boat Slip and Pond)
Boat Slip and Pond have been added as new feature choices under Waterfront for Single Family and Vacant Land listings. Pond has been added for Condo also. Boatslip/Pier was already available for condos under Condo Common Amenities. If your listed property has one of these features, please update your listing in the MLS. These new feature choices will be added to the MLS Profile Sheet the next time they are printed.
« Keybox System Sanctions
Our current keybox system records all keybox entries and allows for detailed reporting of who enters a property. This detailed recording and reporting should give both you as a listing agent, and your sellers peace of mind. If a keyholder attempts to circumvent the security our system affords, they are subject to the following sanctions:
If a keyholder:
Gives their keycard and PIN to a non-member, they are subject to a fine of $250 to both the agent and to their broker for a first offense; $500 to both the agent and to their broker plus 6 months loss of their keycard for a second offense; $1,000 to both the agent and to their broker plus 1 year loss of their keycard for a third offense.
Gives their keycard and PIN to member that does not have their own keycard, they are subject to a fine of $100 to both the agent and to their broker for a first offense; $500 to both the agent and to their broker for a second offense; $1,000 to both the agent and to their broker for a third offense.
Accesses a keybox/property without a confirmed appointment, they are subject to a fine of $100 to both the agent and to their broker for a first offense; $500 to both the agent and to their broker plus 1 month loss of their keycard for a second offense; $1,000 to both the agent and to their broker plus 6 months loss of their keycard for a third offense.
Attaches the PIN to their keycard, they are subject to a fine of $100 for the first offense and $500 for the second offense.
« What Can I Count as Finished Square Footage
To qualify as finished square footage, the space must be heated, have finished walls (painted concrete does not count), have a finished ceiling (no exposed floor joists), and have a finished floor (painted concrete does not count). If one of these four components is missing, the space can still be counted as finished, but disclosure of the missing component must be included in the MLS remarks.
